Position Overview:The Admin Lead will be responsible for overseeing and optimizing all administrative operationsacross NGRT locations to ensure cost-efficient, compliant, and well-maintained facilities. Therole includes managing vendors, facilities, inventory, and assets while driving processconsistency across offices and stores. The Admin Lead will travel to NGRT locations forregular audits, conduct training programs for staff, and ensure all facilities meet safety andoperational standards.Key Responsibilities1. Facility & Operations Management- Oversee daily facility operations including housekeeping, maintenance, and securityacross all NGRT locations.- Ensure proper upkeep and availability of cleaning materials, safety equipment, and fireextinguishers.- Plan and monitor preventive maintenance schedules and ensure smooth functioning ofutilities and internet connectivity.- Implement and track workplace safety measures across all facilities.2. Cost Optimization & Budget Control- Identify and implement cost-saving opportunities across administrative functionsincluding housekeeping, logistics, and utilities.- Prepare, monitor, and control the annual admin budget to ensure productive resourceutilization.- Review vendor contracts and pricing periodically to achieve better service quality andcost efficiency.- Drive process automation and standardization for greater operational efficiency.3. Indirect Purchase & Inventory Management- Oversee procurement and stock management for all administrative supplies, ensuringoptimum levels for both internal consumption and in-use assets.- Maintain accurate inventory records and monitor usage to prevent wastage andoverstocking.- Supervise dispatch of branded materials such as paper bags, ID cards, and uniforms tostores.- Ensure periodic reconciliation of stock and maintain accountability for issued items.4. Asset & Compliance Management- Maintain an updated asset register and track allocation, tagging, transfer, and disposalof assets.- Ensure compliance with statutory and regulatory requirements, including Gumastalicence registration and renewal for new and existing stores.- Conduct periodic safety audits and ensure adherence to fire, health, and environmentstandards.5. Vendor & Service Management- Manage relationships with service providers for housekeeping, security, maintenance,and travel bookings.- Evaluate vendor performance, ensure timely renewals, and maintain completedocumentation.- Negotiate and finalize vendor contracts ensuring cost-effectiveness and consistentservice delivery.6. Audit, Feedback & Continuous Improvement- Travel to all NGRT locations at least once every two quarters to conduct detailed adminaudits covering facility conditions, compliance, and asset verification.- Prepare audit reports and share actionable recommendations for improvement.- Gather on-ground feedback from store teams and implement process improvementsbased on findings.- Standardize operating procedures for consistent administration across locations.7. Training & Awareness- Conduct regular training sessions for housekeeping, security, and maintenanceteams on hygiene standards, conduct, and performance expectations.- Organize periodic safety and fire extinguisher handling workshops for all store andoffice staff.- Ensure all employees are aware of emergency procedures and safety protocols.8. Travel & Booking Management- Oversee all official travel arrangements, including commute and accommodationbookings, as per company policy.- Ensure bookings are cost-efficient and completed within approved budgets.- Maintain a database of preferred vendors and negotiated corporate rates for travel andlodging.9. Coordination & Team Leadership- Lead and mentor the admin team to ensure task ownership, accountability, and timelycompletion of assignments.- Collaborate with HR, Finance, and Operations teams to align administrative supportwith business requirements.- Ensure seamless communication and reporting across departments and regions.Qualifications & Experience :- Bachelor’s degree in Business Administration, Facility Management, or related field.- 5–8 years of experience in administration, facilities, or operations management,preferably in a multi-location retail setup.- Strong background in cost management, vendor coordination, and asset control.- Proven ability to conduct audits, drive process improvements, and lead on-groundteams.- Excellent communication, negotiation, and leadership skills.- Willingness to travel extensively across NGRT locations.Job Title: Admin Manager Employment type: Full Time Departments: Admin Job Locations: Nagpur Experience (years): 5-10 Qualification: Graduate Seniority Level: Senior Level